Contact templates

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:34 am

This thread contains contact templates that you should use to contact users in regard to violations of our User Guidelines (aka Code of Contact).

These templates should give you an idea of the type of verbiage to use when you must contact members in regard to violations. Whenever possible, please use the template in its entirety. However, if the template does not fit the violation perfectly or if you are contacting a user in regard to more than one violation, please feel free to combine templates and add additional, consistent wording that follows the usage and tone expressed in the templates posted here. Also feel free to adjust the wordings of templates, to fit your voice and personality. Don't forget to change "post quoted below as it" to "posts quoted below as they" if you are quoting from more than one post.

If a template does not exist for a violation and you feel one would be valuable, please feel free to make one and post it as a reply to this thread. I will take a look at it and approve or deny it and edit it as I see fit.

Pay close attention to the text in between the angle brackets (< and >) as that is the text that you need to edit. Do not leave any arrows in the private message. When quoted posts are required, feel free to press the quote button next to the removed post and paste the output in the template, replacing the already existing quote tags, so that you do not have two sets of quote tags.

Thank you.

General
Inappropriate
Vulgar
Inflammatory
Report, Don't Respond: No Violation in Response
Report, Don't Respond: Violation in Response
Report, Don't Respond: Game CoC Violation
Signature: General
Hotlinking
Copyright infringement: text
Cross Posting
Excessive Negativity

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:37 am

Copyright Infringement: Text

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it violated our Code of Conduct as Copyright infringement.

<PASTE THE PORTION THAT VIOLATED OUR GUIDELINES>

When quoting an article or written work that you did not author or do not have permission to reproduce (which is our assumption in this case - if it is incorrect, please let us know and include some way for us to verify this fact), you may only quote a small portion of the article (usually no more than 1/5 or 1/6) and you must link to the source (if online) or provide the source (if offline).

Please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:39 am

Cross Posting

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it violated our Code of Conduct as cross posting.

<PASTE THE POST THAT WAS REMOVED>

Cross posting is posting the same content in two or more locations.

Please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:41 am

General

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it violated our Code of Conduct as <DESCRIPTION OF VIOLATION>.

<PASTE THE PORTION THAT VIOLATED OUR GUIDELINES>

Please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,
<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:42 am

Inappropriate

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it violated our Code of Conduct as inappropriate (<DESCRIBE WHY IT WAS INAPPROPRIATE>).

<PASTE THE PORTION THAT VIOLATED OUR GUIDELINES>

Please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:44 am

Inflammatory

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it violated our Code of Conduct as inflammatory.

<PASTE THE PORTION THAT VIOLATED OUR GUIDELINES>

Generally speaking, when a post is inflammatory, it isn't adding much to the thread outside of hostility.

Please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:49 am

Report, Don't Respond: No Violation in Response

If the post they responded to was not actually a violation, please remove "as it was in response to a post that had to be removed as it violated our Code of Conduct".

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it was in response to a post that had to be removed as it violated our Code of Conduct.

<PASTE THE POST THAT WAS REMOVED>

In the future, if you feel a post may be against our Code of Conduct or may otherwise require some sort of attention, you should always report it via the exclamation mark button next to the post or send me or another member of staff a private message. After you have done so, forget that the post exists (do not reply to it further, even to say that you have reported it). We will then handle it appropriately.

We appreciate when members inform us of violations to our Code of Conduct, rather than responding to them and making the situation worse.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:55 am

Report, Don't Respond: Violation in Response

If the post they responded to was not actually a violation, please remove "as it was in response to a post that had to be removed as it violated our Code of Conduct".

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it was in response to a post that had to be removed as it violated our Code of Conduct as <DESCRIPTION OF VIOLATION>.

<PASTE THE PORTION THAT VIOLATED OUR GUIDELINES>

Please keep this in mind to prevent further violations in the future.

In this post, you were responding to a post that violated our User Guidelines. In the future, if you feel a post may be against our Code of Conduct or may otherwise require some sort of attention, you should always report it via the exclamation mark button next to the post or send me or another member of staff a private message. After you have done so, forget that the post exists (do not reply to it further, even to say that you have reported it). We will then handle it appropriately.

We appreciate when members inform us of violations to our Code of Conduct, rather than responding to them and making the situation worse.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 8:57 am

Vulgar

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, I have had to remove your post quoted below as it violated our Code of Conduct as vulgar.

<PASTE THE PORTION THAT VIOLATED OUR GUIDELINES>

Please note that if we do not allow a word or term, we do not allow a word or term - it doesn't matter if it is abbreviated or self-censored.

Please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator

Alena Rybik · Post by **Alena Rybik** » January 19th, 2014, 9:00 am

Signature: General

To use this template, just hit "Select All" in the code box & CNTL-C to copy.
This way you get the quote & link tags without having to edit/quote the post & copy from there. - Tod1d

Code: Select all

Hello <USERNAME>,

Thank you for being a part of theHunter community.

Unfortunately, your signature is currently in violation of our [url=http://forum.thehunter.com/viewtopic.php?f=9&t=20856][u]Code of Conduct[/u][/url].

[quote]Signatures are limited to 6 lines of text, including blank lines, in case you don’t have a signature image. If you have an image in your signature, we allow 2 additional lines of text, including blank lines. It is recommended that you stick with readable fonts and colors and that the size is not too large. You may mention websites and ventures that you are in some way related to, as long as they are otherwise appropriate for this community. You may include up to 4 links in your signature. Focus on things that you like, not things that you don't.
Your signature may contain 1 image, static or dynamically generated (eg. theHunter score generator), maximum dimensions are 85 x 960 px and maximum file size is 70KB.
[/quote]

Please adjust your signature as soon as you can and please keep this in mind to prevent further violations in the future.

Thank you for your time and cooperation.

Sincerely,

<YOUR NAME>
theHunter Moderator